Checked CSV intake
Load a defined house-point export, validate the expected columns and flag incomplete or duplicate rows before calculation.
Planned feature set
From exported points to rewards that actually happen.
HP Source is planned as a configurable house-point and rewards workflow. Staff load a school export, administrators define the thresholds and rules, and the product turns the result into useful rankings, small visual summaries and timely tutor notifications.
School-controlled rules
Let authorised administrators set thresholds, eligibility rules and reward cycles without burying the logic in a private spreadsheet formula.
Rankings and trends
Generate staff views of leading pupils, tutor groups and year groups alongside small, readable graphs of the current cycle.
Tutor notifications
Tell the relevant tutor when a pupil has reached a reward threshold, closing the gap between earning recognition and receiving it.
Why it earns a place
Different by design.
A product should do more than put a polished skin over the same institutional friction.
Rules the school can inspect
Thresholds and calculations remain visible to authorised administrators rather than hiding behind unexplained product logic.
Recognition has a workflow
The product does not stop at a chart; it identifies who needs to act so earned rewards are followed through.
Useful at pupil and group level
Staff can examine individual achievement and collective patterns without maintaining separate tutor and year-group trackers.
Expected impact
Where the time comes back.
The intended impact is a shorter reward cycle, more consistent application of agreed thresholds and less staff time spent rebuilding rankings and notification lists.
- Faster reward cycles
- Consistent thresholds
- Timelier tutor recognition
Calculate reward earners
- Current friction
- Copy exports into a formula-heavy tracker and manually investigate duplicates or missing fields.
- Planned change
- Validate one import and apply the school’s saved, visible reward rules consistently.
Prepare group summaries
- Current friction
- Rebuild tutor-group and year-group rankings and charts for each reward cycle.
- Planned change
- Generate the agreed staff views and small graphs from the same checked dataset.
Notify tutors
- Current friction
- Compile and send separate lists, then rely on informal follow-up to deliver rewards.
- Planned change
- Notify the responsible tutor when a threshold is reached and retain a clear follow-up state.
No invented stopwatch claims. Numeric time savings will be published only after pilot schools have established a baseline and measured the same task using the product.
Security · UK GDPR
School data deserves more than a padlock icon.
These are requirements for the planned service, not a claim that an unfinished product is certified or that software makes a school automatically compliant.
Collect less
Define the minimum fields needed for each job, validate imports and avoid copying wider MIS records into the product without a clear purpose.
Control access
Use role-based permissions, least-privilege defaults and auditable administrative actions for data that should not be visible to every member of staff.
Protect and delete
Treat encryption in transit and at rest, tested backups, retention controls and reliable deletion as baseline technical requirements.
Make procurement evidence available
Prepare a clear data map, processing agreement, subprocessor list, retention schedule, technical-measures summary and practical DPIA support before contracting.