Guided CSV import
Load a defined timetable export from SIMS or Arbor, map the required columns and identify problems before the data enters the working view.
Planned feature set
A pastoral timetable view, built for the question being asked.
PASSport is planned for pastoral staff who need a quick timetable view of selected pupils. A school-generated CSV from SIMS or Arbor becomes a visual, filterable day map, replacing repeated timetable cross-checking with one clear period-by-period reference.
Visual day map
See the expected lesson, room and teaching period for selected pupils without opening individual timetables one by one.
Target-group filters
Create and switch between authorised pastoral cohorts, year groups or working lists while keeping the whole day in view.
Period-first working
Move directly to now, next period or a chosen point in the day so the display matches the pace of pastoral work.
Why it earns a place
Different by design.
A product should do more than put a polished skin over the same institutional friction.
A pastoral lens on timetable data
PASSport does not reproduce the MIS. It reshapes one defined dataset around the rapid operational question pastoral staff need answered.
Useful before deep integration
A controlled CSV route can deliver value without requiring a school to begin with a complex live-system integration.
Expected location, honestly labelled
The product shows where a pupil is timetabled to be. It is not live location tracking and it does not replace attendance or safeguarding systems.
Expected impact
Where the time comes back.
The intended impact is faster period checks and fewer timetable look-ups when pastoral teams are coordinating support for a defined group of pupils.
- Quicker period checks
- One view for target cohorts
- Less cross-referencing
Prepare a target list
- Current friction
- Open or print individual timetables and manually align them against the school day.
- Planned change
- Load the approved export and save a filtered pastoral cohort in one visual view.
Check the current period
- Current friction
- Search pupil records or cross-reference several timetable screens during a live pastoral task.
- Planned change
- Open the current-period view and see the expected lesson and room for the authorised cohort.
Hand over across the day
- Current friction
- Recreate or annotate lists so another colleague understands the relevant timetable context.
- Planned change
- Share the same controlled view and filters without circulating another informal spreadsheet.
No invented stopwatch claims. Numeric time savings will be published only after pilot schools have established a baseline and measured the same task using the product.
Security · UK GDPR
School data deserves more than a padlock icon.
These are requirements for the planned service, not a claim that an unfinished product is certified or that software makes a school automatically compliant.
Collect less
Define the minimum fields needed for each job, validate imports and avoid copying wider MIS records into the product without a clear purpose.
Control access
Use role-based permissions, least-privilege defaults and auditable administrative actions for data that should not be visible to every member of staff.
Protect and delete
Treat encryption in transit and at rest, tested backups, retention controls and reliable deletion as baseline technical requirements.
Make procurement evidence available
Prepare a clear data map, processing agreement, subprocessor list, retention schedule, technical-measures summary and practical DPIA support before contracting.